Time Entry Administrator – AECOM – Canada


AECOM Time Entry Administrator in Calgary- Alberta
Canada – Alberta- Calgary
Job Summary
AECOM is seeking a Time Entry Administrator to join our Finance Team in
Calgary- AB. This a 3 month contract position on 5 day on 2 day off
This is an individual contributor role that requires hands-on finance
professional with basic knowledge or understanding of all or some of the
following areas: job costing- time entry- billing and 3rd party vendor
invoices processing. Depending on the size and the complexity of the project-
the Analyst may be responsible for all aspects of the transactions processing
(billing- time entry and 3rd party invoice processing) or just a portion o


Key Skills:

Effective communication skills and ability to interact with multiple

Resilient ‘can-do` approach to work is crucial to be successful in this role

Analytical- self-motivated problem solver

Ability to work under pressure

Ability to learn quickly and apply the knowledge to job at hand

Able to organize and prioritize demands- handle complex tasks- set and meet
deadlines and follow-through within a fast paced environment with multiple and
competing demands

Basic understanding of project job costing- time entry and billing processes

Experience with large data- complex workbooks and ability to decipher trends

Adaptable to an evolving organization

Key Responsibilities:

Support Transaction Processing lead in managing deliverables and requirements
related to all or some of the following areas: job costing- time entry-
billing- and 3rd party invoice processing

Complete necessary activities/steps to ensure timely processing of the
timesheets in accordance with contract and internal requirements. Detailed
steps are to be provided by the Lead as part of the process flow documentation
specific to each project

Complete necessary activities/steps to ensure timely and accurate billings in
both AECOM and clients systems (in accordance with contract and internal

Contribute to the maintenance of the aging and accuracy of the Accounts
Receivable and Unbilled balances in accordance with SOX and internal processes
requirements. Where required- follow up on any outstanding invoices where
payments have not been received from the clients as per the payment terms of
the contract

Contribute to the cash application process for the designated contracts
including: receiving remittances from client for payments- providing cash
applications instructions with the appropriate invoice numbers for payments to
be applied to.

3rd party vendor invoices – review- validate- code- submit for approval and
subsequent processing in a timely and accurate manner.

Review and manage mailboxes for the designated projects/contract for the time
entry- billing and 3rd party invoice processing.

Ad hoc requests/analysis

Minimum Requirements

High School Diploma + 2 years of experience or demonstrated equivalency of experience and/or education.

Strong data entry skills is a must.

Strong organization- time-management- follow-through and detailed-orientation skills.

Proficient in Microsoft Office skills : Word- Excel- and Outlook.

Able to travel- if and when required.

Preferred Qualifications

Previous site administrative and/or site accounting experience is preferred.

Previous time-entry- accounts payable and/or accounts receivable expereince is an asset.

Oracle and/or SAP experience is preferred.

Previous system implementation experience is an asset.

What We Offer

When you join AECOM- you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the
most cutting-edge and innovative projects and programs of our time- addressing
the big challenges of today and shaping the built environment for generations
to come. We ensure a workplace that encourages growth- flexibility and
creativity- as well as a company culture that champions

inclusion- diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are- how we act and what we aspire to- which comes
down to not only

delivering a better world – but working to |make amazing happen| in each
neighborhood- community and city we touch. As an Equal Opportunity Employer-
we believe in each person`s potential- and we`ll help you reach yours.

Job Category Finance and Accounting

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Temporary

Requisition/Vacancy No. 222952BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard
to race- color- religion- sex- national origin- sexual orientation- gender
identity- disability or protected veteran status.