Project Coordinator – AECOM – Canada

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AECOM Project Coordinator in Burnaby- British Columbia
Canada – British Columbia- Burnaby
Job Summary
AECOM Burnaby- is seeking an experienced Project Assistant to support our
Global Oil & Gas Retail Program Team as well as providing support to our
Global EPCM/FMC Program VP.
Job Summary:
Working directly with the Global O&G Client Manager & Global VP and the team
providing support for such tasks as:
Relies on experience and judgment to plan and accomplish more complicated goals
Uses Advanced Word- Excel- PowerPoint- Outlook- and other programs to accomplish work
Provides general administrative support including answering/placing telephone calls- schedules meetings- booking boardrooms- researches non-technical matters- types reports- letters- specifications- memos and may compose routine correspondence

Prepares and proofs correspondence- forms- spreadsheets- and/or documents as well as preparing reports including the researching- compiling and summarizing of data

Provides contract administration support to Project Managers and team members using the AECOM Eco- System applications- as requested

Maintains routine and confidential records and files as per ISO 9001 and AECOM Quality Management System requirements including electronic and document filing for the Global O&G Client Program

Assist Project Managers and team members with basic information for GO/NO GO- B&P- SOQ`s and all PA forms including Project Plans- Health & Safety Forms and Record of File Folders for the Global O&G Client Program

Maintains and tracks Purchase Orders and other incoming documents from third parties for the Global O&G Client Program

Maintains appointments- schedules and team vacation planner

Will be responsible for coordinating- booking and tracking all Global O&G Client Program travellers as well as travel for the Global VP utilizing AECOM Preferred Travel Agency- Carlton Wagonlit Travel and ensuring all necessary approvals are in place in accordance to AECOM Travel Policies.

Gathers and processes expense reports for pre-assigned Global O&G Client Program Managers as well as handling Global VP Expenses and ensure they are submitted in a timely manner

Provides basic orientation for the Global O&G Client Program new hires

Minimum Requirements

College Diploma/ Certificate or equivalent experience

Minimum 2+ years of relevant experience

Experience working with construction related documentation

Proficiency using Microsoft Suite as well as SharePoint- PowerPoint- Adobe
Creative Cloud -PDF Editing- Webex Conferencing and Outlook365

Extensive Excel Spreadsheet experience required

Excellent communication skills both written and verbal

Excellent attention to detail

Ability to prioritize and multi-task in a fast-paced deadline driven
environment

Preferred Qualifications

Previous Oil & Gas experience considered an asset

What We Offer

When you join AECOM- you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the
most cutting-edge and innovative projects and programs of our time- addressing
the big challenges of today and shaping the built environment for generations
to come. We ensure a workplace that encourages growth- flexibility and
creativity- as well as a company culture that champions

inclusion- diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are- how we act and what we aspire to- which comes
down to not only

delivering a better world – but working to |make amazing happen| in each
neighborhood- community and city we touch. As an Equal Opportunity Employer-
we believe in each person`s potential- and we`ll help you reach yours.

Job Category Engineering – Transportation

Business Line Transportation

Business Group Design and Consulting Services Group (DCS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 218568BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard
to race- color- religion- sex- national origin- sexual orientation- gender
identity- disability or protected veteran status.