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Job Description – Conference Services Coordinator (CLL04431)Employee Status:
Regular
Conference Services Coordinator
The Fairmont Chateau Lake Louise is seeking a Conference Services and Catering Coordinator. We are looking for an individual who is task oriented- organized- and independently motivated. The successful candidate will perform day-to-day administration and assist members of the department with various tasks and take part in the pre-event work for a variety of small groups- ski groups- catering only functions and weddings.
Hotel Overview: Embrace your passion for hiking- skiing- snowboarding and many other outdoor activities in Banff National Park while pursuing a fulfilling career at Fairmont Chateau Lake Louise. Take a risk- make a change and experience a new adventure while further developing your career. To live and work in a National Park is a once in a lifetime opportunity.
Our team is a network of empowered individuals with a strong sense of themselves and the hospitality industry. Work hard- play hard and receive extraordinary benefits including subsidized onsite accommodations- which make saving money very easy to manage. Join our Fairmont family today!
Summary of Responsibilities:
Reporting to the Director- Conference Services- responsibilities include but are not limited to the following:
Wide range of administrative duties.
Receiving and processing wedding inquiries. Sending out wedding information- drawing up contracts- receiving deposits and turning wedding files definite
Answering the department`s phone call manage inquiries.
Updating the master BEO binder and continuously updating change
Photocopy- and distribute agendas & banquet event orders
Maintain the daily distribution of Banquet Event Order Change Lo
Sort
and distribute all incoming and outgoing Conference Services & Catering mail
Menu design- printing and layout for conference groups
Maintain all general departmental files
Account management and booking of internal meetings
Participate in Conference Services and Sales meetings and maintain a log of minutes
Maintain the Special Events- Entertainment and Food and Beverage sections of Sellweb.
Other duties as assigned- by the Director of Conference Services
Qualifications:
Clerical and or administrative experience
Knowledge of food & beverage operations is required. Experience in Banquets is a strong asset.
Experience dealing with/organizing for clients
Working knowledge of: Microsoft Office- and Opera Sales & Catering- PM- RM and other hotel software an asset
Must be able to work independently and maintain a positive attitude within a very busy environment
Excellent interpersonal skills- both written and verbal
Desire to become a Conference Services Professional
Visa Requirements: Applicants must hold the proper work authorization to be legally eligible to work in Canada.