Executive Assistant – Delta Hotels Toronto – Canada

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Job Number 19000FD1
Job Category Administrative
Location Delta Hotels Toronto| Toronto| Ontario
Brand Delta Hotels and Resorts
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
With our diverse portfolio of locations| you’ll find Delta Hotels in world-
renowned cities and prestigious resorts across Canada. Delta Hotels is a
Marriott International brand and offers you the opportunity to find the
hospitality job and career journey that|s right for you. With more than 1100
managed properties and 19 brands you|ll find Marriott International in your
neighborhood and in more than 74 countries across the globe. Find Your World™
at Delta Hotels.

Job Summary

Greet persons entering the office| determine nature and purpose of visit| and
direct/escort to destination. Open| read| and prepare answers to routine
letters. Locate and attach appropriate files to incoming correspondence
requiring replies. Take and distribute meeting minutes to appropriate
individuals. Handle and distribute incoming and outgoing mail. Create and
maintain computer- and paper-based filing and organization systems for
records| reports| documents| etc. Transmit information or documents using a
computer| mail| or facsimile machine. Prepare letters| memos| and other
documents using word processing| spreadsheet| database| or presentation
software. Enter and retrieve information contained in computer databases using
a keyboard| mouse| or trackball to update records| files| reservations| and
answer inquiries from guests. Operate standard office equipment other than
computers such as telephone| typewriter| fax| photocopier| calculator| and
electronic peripherals. Document and communicate all guest requests/complaints
to appropriate personnel.

Follow all company policies and procedures| ensure uniform and personal
appearance are clean and professional| maintain confidentiality of proprietary
information| and protect company assets. Develop and maintain positive working
relationships with others| support team to reach common goals| and listen and
respond appropriately to the concerns of other employees. Speak with others
using clear and professional language| and answer telephones using appropriate
etiquette. Welcome and acknowledge all guests according to company standards|
anticipate and address guests| service needs| assist individuals with
disabilities| and thank guests with genuine appreciation. Move| lift| carry|
push| pull| and place objects weighing less than or equal to 10 pounds without
assistance. Perform other reasonable job duties as requested by Supervisors.

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Executive Assistant – Delta Hotels Bessborough – Canada

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Job Number 190008D8
Job Category Administrative
Location Delta Hotels Bessborough| Saskatoon| Saskatchewan
Brand Delta Hotels and Resorts
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
With our diverse portfolio of locations| you’ll find Delta Hotels in world-
renowned cities and prestigious resorts across Canada. Delta Hotels is a
Marriott International brand and offers you the opportunity to find the
hospitality job and career journey that|s right for you. With more than 1100
managed properties and 19 brands you|ll find Marriott International in your
neighborhood and in more than 74 countries across the globe. Find Your World™
at Delta Hotels.

Job Summary

Greet persons entering the office| determine nature and purpose of visit| and
direct/escort to destination. Open| read| and prepare answers to routine
letters. Locate and attach appropriate files to incoming correspondence
requiring replies. Take and distribute meeting minutes to appropriate
individuals. Handle and distribute incoming and outgoing mail. Create and
maintain computer- and paper-based filing and organization systems for
records| reports| documents| etc. Transmit information or documents using a
computer| mail| or facsimile machine. Prepare letters| memos| and other
documents using word processing| spreadsheet| database| or presentation
software. Enter and retrieve information contained in computer databases using
a keyboard| mouse| or trackball to update records| files| reservations| and
answer inquiries from guests. Operate standard office equipment other than
computers such as telephone| typewriter| fax| photocopier| calculator| and
electronic peripherals. Document and communicate all guest requests/complaints
to appropriate personnel.

Follow all company policies and procedures| ensure uniform and personal
appearance are clean and professional| maintain confidentiality of proprietary
information| and protect company assets. Develop and maintain positive working
relationships with others| support team to reach common goals| and listen and
respond appropriately to the concerns of other employees. Speak with others
using clear and professional language| and answer telephones using appropriate
etiquette. Welcome and acknowledge all guests according to company standards|
anticipate and address guests| service needs| assist individuals with
disabilities| and thank guests with genuine appreciation. Move| lift| carry|
push| pull| and place objects weighing less than or equal to 10 pounds without
assistance. Perform other reasonable job duties as requested by Supervisors.

_

Receptionist – Clark Builders – Calgary Canada

clark builders canada logo

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clark builders canada logo
Job ID 2018-1794
 
Job Location CA-AB-Calgary
 
Job Description
Reporting to the Administration Manager, the Receptionist will be responsible for being the first point of contact and communication with internal and external customers.
 
Duties/Responsibilities:

Efficiently operate console switchboard and direct incoming/outgoing calls through the voice mail system;
Ensure mail is received, stamped and distributed as required;
Negotiate and make optimal use of best local courier rates to destination;
Send, receive and distribute packages, letters, etc. via local and national courier services;
Maintain and order sufficient stock of office supplies and other material required for general and site offices;
Assist with the co-ordination of boardroom/meeting room bookings. Arrange for catered lunch and beverage service as requested;
Set up new employees ie business cards, Simply In / Out; supplies, nametags, corporate signatures for e-mail
Maintain “first impressions’ PowerPoint presentation located at reception desk;
Provide administrative support to other departments upon request and time permitting;
As a courtesy to office staff and our guests, ensure noise levels in the reception area are controlled and that the reception, kitchen, boardrooms areas are kept neat and orderly; update guest WI-FI Password
Maintain training manual for this position. Mentor and train designated individuals to provide back-up reception responsibilities;

Responsibilities must be carried out in a neat and Professional manner;
Sort Accounting Files/ cheques; Scan & file progress billings;
Manage Copiers/ order paper;
Photocopy manuals; and orientation binders
Other duties and responsibilities as required and time permitting.
Skills & Knowledge:

Computer knowledge and demonstrated accuracy with spreadsheets, databases and word processing software as well as the ability to perform basic internet and intranet functions.
The ability to communicate professionally, both verbally and in written form is essential.
The desire and ability to continually upgrade skills and abilities is required.
Exposure or understanding of principles of lean thinking
Experience with continuous improvement
Demonstrated ability with the following competencies:
Customer Focus: Identifying and responding to current and future customer needs; providing service excellence to internal and external clients. The receptionist must be friendly, personable, and approachable, since much of the work involves close contact and communication with clients, customers and prospective employees.
Adaptability: Adapting own behaviors to work efficiently and effectively in light of new information, changing situations and/or different environments. Acting as a corporate resource, having the ability to identify and deal with issues proactively and consistently. Ability to prioritize tasks and requests to meet deadlines.
Results Orientation: Focusing personal efforts on achieving results consistent with the organization’s objectives.
Teamwork: Working collaboratively with others to achieve common goals and positive results.
Qualifications & Experience:

Successful completion of high school
Customer service experience is essential.
Completion of some business courses is an asset.

Administrative Assistant – The Co-operators – Montreal Canada

the co-operators logo canada

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the co-operators logo canadaAdministrative Assistant
Location(s)    QC – Montreal
Close Date    20/11/18
Language: Bilingualism in English and French is required.
 
Additional Information:
As the Administrative Assistant you will provide a full range of support services to the Vice President (VP), including schedule management, correspondence, and travel coordination, in accordance with established standards, policies and procedures.

What you’re responsible for:
Responding to correspondence sent to the VP and escalating as required.
 
Assisting with the logistics, facilitation and scheduling of meetings, including the preparation of presentations and documentation of minutes.
 
Completing various support services, including travel bookings and coordination, paying invoices and managing expense accounts.
 
Creating, revising and submitting communications to translation and ensuring content and folders on corporate intranet and collaboration sites are up-to-date.

Assisting leaders with employee attendance reporting and recruitment and onboarding efforts.

What to expect:
Strict confidentiality with respect to employee’s personal information and other sensitive or proprietary material.

You will be subject to a Criminal Record and Consumer History background check as a condition of employment, in the event you are the successful candidate.

To be successful:
You influence change and are committed to continuous improvement, in order to exceed client expectations.

You leverage critical thinking skills to identify problems and proactively propose solutions.

Your strong communication skills allow you to clearly convey messages.

You’re an effective team player who shares knowledge to support your peers.

To join our team:
You have two years of experience as an Administrative Assistant or in a related role.

You have a post-secondary diploma in Office Automation or Administration.

TELEPHONE RECEPTIONIST – LA CAPITALE – QUEBEC

La Capitale logo Canada

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La Capitale logo Canada
DESCRIPTION OF THE OFFER
City: MUHC and CHUM
 
Company Name: La Capitale General Insurance
 
Employment status: Permanent (Day time)
 
The essential thing is you.
 
Come work in La Capitale where benefits and wages are very competitive. In addition, we offer you a harmonious working atmosphere and challenging teams.
 
You will take up the following professional challenges:

Greet and direct visitors to the appropriate person or service.
Receive and route phone calls, note messages left in the voice mailbox and forward them to the appropriate people.
Provide general information in person or by phone.
Contact, based on established work plans, clients to offer them a telephone appointment with a property and casualty insurance agent.
Record appointments made with clients and transfer them to branch agents.
Follow-up on some kiosks or direct mail to obtain expiry dates for auto and personal property policies.

Required profile :

Diploma of professional studies in secretarial or equivalent.
Knowledge of Word and Excel software.
Essential bilingualism. Selected candidates will have to take an English test.

End of publication: 19/11/2018

Job Number: P18-39