Legal Assistant – Corporate Office- Toronto – Canada-Toronto


Job Description – Legal Assistant (1 Year Contract Role) (CEN01172)Employee Status:
Limited Term
Legal Assistant (1 Year Contract)
Summary of Responsibilities:
Providing administrative support to the AccorHotels North & Central America team- the Legal Assistant responsibilities and essential job functions include but are not limited to the following:
Typing general correspondence and preparation of legal documents
with attention detail to ensure accuracy
Proofreading and producing presentation materials- slides and other documents ensuring final product is error free
Photocopying- scanning- mail and couriers
Maintaining an effective filing system for all legal correspondence and documents
Maintaining a diary system to ensure proper completion and to track relevant dates for attention
Managing and maintaining contract and corporate databases

Planning and organizing meetings- conference calls and events- including catering- accommodation- facilities or transportation as required

Co-ordination of complex domestic and international travel arrangements

Preparation and submission of extensive monthly expense reports

Maintaining and updating the lawyers` calendars

Managing submission- processing and queries related to legal department invoices

Communicating and interacting with internal and external contacts

Maintaining confidentiality of all matters occurring in the Law Department

Perform other duties as assigned

Strong organizational skills

Ability to recognize and react to confidential situations

Ability to prioritize

Knowledge and understanding of legal documentation

Attention to detail and accuracy

Good telephone manner

Ability to work efficiently in a busy environment

Ability to collaborate and work effectively with others as an integral part of the Law Department

Ability to work with a high degree of independence with the ability to use initiative- multitask and manage workload and competing priorities

Exercise judgment in identifying issues needing immediate attention and in identifying additional information need to facilitate decision by lawyers

Strong interpersonal skills and professionalism required to deal with internal contacts (including all levels of management) and external contacts

Must be flexible and able to meet deadlines

Strong knowledge of Outlook- Microsoft Word- PowerPoint and basic knowledge of Excel. Exposure to technology including Apple products would be an asset.

Experience with e-billing software Serengeti would be an asset.

Completion of a certified Legal Administrator|s program(or a higher degree/certificate) would be an asset

Legal Secretarial experience preferred.

Visa Requirements: Must be legally eligible to work in Canada. .

Job Level:
NoClosing Date:
05.Feb.2019- 4:59:00 AMJob Number: